Odoo Construction Subcontractor Management Software
Codex helps contractors manage subcontractor scope, work orders, compliance documents, certified progress, payment certificates, retention, advance recovery, vendor bills, and project cost impact inside Odoo.
Control subcontract scope, certification, and payments before cost drifts
Subcontractor cost is one of the largest risk areas in construction projects. Codex structures Odoo so scope, approvals, progress, payment certificates, retention, and project cost remain connected.
Subcontractor scopes are approved in documents but tracked separately from project budgets
Certified work, retention, advance recovery, and payable amount are calculated manually
Variation work is approved on site but not reflected in subcontract value and project cost early enough
Compliance documents, insurance, trade licenses, and expiry dates are not controlled before work starts
Subcontractor bills reach finance without clear matching to work progress or project cost codes
Management cannot compare subcontract value, certified value, paid amount, retention, and balance by project
Build a controlled chain from subcontract award to final account
Every subcontract starts with scope and rates, then moves through work order approval, site progress, certified work, vendor bill, retention, and final settlement. Odoo can keep those steps tied to project cost and profitability.
Create Subcontract Package
Define subcontractor scope, BOQ items, rates, milestones, retention, advance terms, and project cost codes.
Approve Work Order
Route subcontract agreements through commercial, project, procurement, and finance approvals.
Track Site Progress
Capture measured work, site confirmation, documents, photos, and quantity progress by activity.
Certify Payment
Prepare interim payment certificates with certified value, retention, advance recovery, deductions, and VAT.
Post Vendor Bill
Match certified values to vendor bills and allocate cost to the right project, phase, and BOQ package.
Review Balance
See subcontract value, certified amount, paid amount, retention balance, variations, and remaining commitment.
Subcontractor management built for construction commercial teams
Subcontractor Master and Compliance
Maintain subcontractor profiles, trade category, documents, insurance, license expiry, bank details, and approval status.
Subcontract Scope and Work Orders
Control subcontract packages with BOQ references, scope descriptions, unit rates, milestones, and commercial terms.
Measured Work and Certification
Record work progress, measured quantities, certified value, previous certification, and current payable amount.
Retention and Advance Recovery
Track retention, advance payments, recovery rules, deductions, payable balance, and final account closure.
Variation and Claims Control
Capture extra work, pending variations, approved variations, disputed claims, and revised subcontract value.
Approval and Audit Trail
Keep commercial, project, finance, and management approvals visible with document history and cost impact.
See subcontract value, certification, retention, and payable balance
Project, commercial, procurement, and finance teams can review subcontract commitments, certified work, pending claims, retention balances, and vendor bill status without waiting for manual reconciliation.
Subcontract dashboard
Package Cost and Certification
Committed
AED 7.1M
Certified
AED 3.8M
Retention
AED 498K
Keep subcontractor documents visible before work and payment approvals
Track agreements, insurance, licenses, safety documents, technical submittals, method statements, payment certificates, and expiry dates so missing paperwork does not become a project or payment risk.
Connect subcontractor operations with project costing and finance
Codex uses Odoo Project, Purchase, Accounting, Documents, and Approvals as the foundation, then adds contractor-specific configuration for payment certificates, retention, variation cost, and final account reporting.
Project
Work packages, activities, site progress, milestones, and project ownership
Purchase
Subcontract orders, vendor contracts, approval flow, and committed cost
Accounting
Vendor bills, VAT, analytic accounts, retention liability, and payable tracking
Documents
Subcontract agreements, insurance, licenses, WIR, MIR, IPC, and supporting files
Approvals
Package approval, payment certificate approval, variation approval, and exception routing
Codex Construction Layer
IPC formats, retention logic, advance recovery, variation cost impact, and subcontract dashboards
Questions contractors ask about subcontractor control
Can Odoo manage subcontractor payment certificates?
Yes. Odoo can support subcontractor payment certificates when subcontract packages, certified quantities, retention, advance recovery, vendor bills, and analytic project costing are configured properly. Codex adds construction-specific IPC and retention workflows for contractors.
Can subcontractor retention be tracked in Odoo?
Yes. Retention can be calculated, held, reported, and released through configured accounting and subcontract workflows, with visibility by subcontractor, project, and payment certificate.
Can subcontractor costs be connected to BOQ and project costing?
Yes. Subcontract packages can be mapped to BOQ items, project phases, cost codes, and analytic accounts so committed and actual subcontract cost is visible in project profitability.
Can Odoo control subcontractor compliance documents?
Yes. Odoo Documents and approval workflows can track trade licenses, insurance, agreements, safety documents, expiry dates, and required approvals before work or payment proceeds.
Ready to manage subcontractor scope, IPC, and retention in Odoo?
Share one subcontract agreement, payment certificate format, and retention rule. Codex can map the right Odoo subcontractor workflow for your construction projects.
Talk to Codex